Procurement Administrator (f/m/d)

Permanent employee, Full or part-time · Zentrale (Wien)

2,400 € per month

Do we have your attention?

As Procurement Assistant, you are a key operational backbone of the procurement team. You are
responsible for accurately processing and maintaining procurement data and documents, tracking
orders and shipments, and ensuring all administrative tasks are handled in a timely and structured
way. You support the team by maintaining up-to-date records, managing incoming and outgoing
documentation, and contributing to the seamless flow of daily operations.

Your areas of responsibility

Accurately enter and manage all order and shipment data in our ERP system (Odoo)
Ensure the consistent and error-free processing of order information
Manage (create and maintain) products in the system
Monitor incoming shipments and proactively update internal stakeholders on delivery status
Track pre-order shipments and ensure timely unlocking based on arrival updates
Coordinate the delivery of product samples and forward them to the appropriate departments
Prepare and maintain shipment, product, and order documentation and drafts
Review and validate order and product lists to ensure accuracy
Manage customs and import documents, ensuring all required paperwork is complete and correct
Organize and store all procurement-related files (e.g., certificates, invoices, shipping docs) within the correct digital structure
Support the finance team with basic bookkeeping tasks such as invoice matching and data entry
Maintain clear and professional communication with suppliers, logistics partners, and internal teams
Identify and resolve daily operational challenges, escalating only when necessary
Take full ownership of assigned tasks, ensuring timely and high-quality execution
Collaborate closely with the procurement team to streamline processes and improve workflows

Your profile

A sharp eye for detail and a strong sense of reliability in daily tasks
Focused and accurate approach to repetitive and data-heavy processes
Well-organized mindset with a passion for structure and administrative efficiency
Basic knowledge of procurement, logistics, and supply chain operations
Familiarity with customs and import procedures is a strong plus
Hands-on experience with ERP systems (ideally Odoo) and proficiency in Google Workspace
Strong Excel skills, including VLOOKUPs, Pivot Tables, and IF statements
Confident communication skills in English (written and spoken); basic German is required
A proactive, positive team spirit and a supportive, can-do attitude

Enjoy our benefits

Attractive flexitime work model with home office option.
Two legendary annual company events with the whole Holzkern family - all inclusive
Regular team events with your team throughout the year.
State of the art technical equipment (MacBook).
Generous employee discounts for you and your loved ones.
Extensive Onboarding: From day 1 on you will have a buddy who will show you everything you need to know and be there for you should you encounter problems. Your colleagues will teach you everything specific to Holzkern that you need to succeed in your new job.
Exciting Tasks & Personal Growth: Trust is always first for us at Holzkern, which is why we give you big and exciting projects from the start, so you can quickly unfold your potential. This will give you the opportunity to grow and learn super quickly.
Fresh fruits, coffee, tea, milk (also vegan and lactose free) in the office on site.
Healthy and balanced meals from Schrankerl. Holzkern pays 20% of each meal.

These and many other exciting benefits will await you at Holzkern.
But most of all, you can expect a secure job, good vibes, teamwork, appreciation and trust - YOU are important to us!

Hard Facts

Startingdate of Employment: right away
Working Hours: from 30 to 38,5 hours per week
Working Location: Holzkern Headquarters, Autokaderstraße 33, 1210 Wien
Salary: The salary for this position starts at 2.400€. However, your actual wage depends on your professional experience and qualifications. We are open to overpayment for experience.

Do you want to take on responsibility and grow together with our company? Then send us your application including your CV and application letter, and convince us why you are the right person for this job.

Apply for this job

About us

HOLZKERN was founded in 2016 with the purpose of creating unique pieces of nature - just as unique as our customers. Seven years later, we are one of the most successful D2C brands in DACH selling a huge variety of watches, jewelry & accessories. We’re proud to say that over 1.000.000 customers worldwide were already able to find their perfect piece of nature. Join our team of over 170 people and help us to bring natural uniqueness to the whole world!

As a dynamic team, we value open corporate communication, teamwork, development opportunities and flexible working hours. But most of all, you can expect to work in a friendly working environment with warm-hearted colleagues who will always support you.

Apply for this job

Thank you for your interest in our company Time for Nature GmbH. Please fill out the following form.

If you have any difficulties uploading your data, please contact us directly via email at job@holzkern.com.